This GL Entry screen enables you to enter, review, and post general journal entries in a multi-line format.

A single journal entry may consist of any number of accounts, so the screen is divided into two parts. Everything above the horizontal line applies to the entry as a whole. Everything below the second horizontal line is a scrollable area in which you can enter as many accounts as required (use the “5 more lines” button to add more account fields).

Reference: Enter a reference and a Notes for the entry. Some kind of reference is required, but the description field is optional, and is basically a comment field for the user. The description entered here will be assigned to all transactions in this entry.

Transaction Date: Date the transaction will post to General Ledger

Line item fields:

Location:This indicates the division that the account is assigned to.

Account No:This field compromises the account numbers for various accounts in the GL

Account Description:Gives detailed information on the various accounts entered in the GL

Line Notes:This allows you to enter further optional details/information on the various GL Entries

Debit:This gives the accounts debit amount

Credit:This gives the accounts credit amount

Project - Job costing account numbers depends on if the Project management or job costing modules are turned on.