The Payment Voucher Batch Screen allows capture of Bills and invoices entered in Accounts Payable as batch. Instead of processing a single voucher at a time, this screen allows you to add vouchers to a specific batch no then they are processed as a single batch.

Location: This is the Store Location

Account No: This is the GL Account

Account Description: This is descriptive information on the account

Debit: The disbursement (payment you make) results in a debit transaction that decreases your <money owed others> account (usually called the <Accounts Payable> account). This is a <debit to Accounts Payable>.

Credit: Debit: The payment also causes a credit transaction that decreases one of your <cash on hand> accounts. This is a <credit to cash>.

Project: This is the specific project associated with the account

The vouchers can be paid by either system generated or manually written checks. A voucher can be paid in part or full. Accounts Payable will keep the balance open until the voucher is paid or a debit memo is issued to relieve the balance. System and manual checks and the information required to produce bank reconciliations are recorded. The Accounts Payable module prints checks in standard check format and the forms for the checks are available from a national supplier.